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Newsletter:  Feb 4th Issue

What Software has the potential to free-up valuable selling time, turn “down time” into “productive time”, eliminate costly accounting errors, and make people in sales, management, and finance a whole lot happier?

The answer is Certify Expense Management Software which is an impressive system that’s easy-to-use and easy-to-set-up.  There are many reasons why I like it and think you will too.

Why Certify Expense Management is a perfect mate for companies with sales organizations.

• It eliminates the hassles of collecting, and copying receipts.
• It eliminates the hassles of reconciling submitted reports against payments.
• It eliminates the hassles and delays of management approval.
• It shortens the time to reimbursement.
• It gives Finance much needed control over spending.
• It gives management reporting and analytics needed to manage the bottom line.

Expense Reports Giving you Headaches?

Relieve the Pain with Certify Expense Management

From your dashboard, you can also easily check on the status of pending reimbursements. Have they been approved?  Are they in the queue for payment?  Once processed, your company can pay you through direct-deposit further shortening the time from expense to reimbursement.

There isn’t anything not to love about it.  

Why Management, Accounting and Finance

will love Certify Expense Management

In these tough economic times, it’s imperative that companies don’t learn of out-of-control expenses 6 months after the fact.  Managing the bottom-line in real-time may make the difference between staying financially viable.  

Finance managers assigned an administrative account, simply configure the Certify Expense management system to accommodate their specific travel and expense policies using a configuration wizard.  All spending guidelines are then easily assessable from the user’s dashboard for reference.  If you don’t have established guidelines, you can create them easily using Certify Expense Management’s built-in templates.

Administrators can also determine whether or not to require mid-level approvals.  Mid-level approvals have traditionally been required to ensure no non-compliant expense reports make their way through to finance.  With Certify Expense management’s built-in checks and balances, a company can save time and money by eliminating that step in the approval process (if desired).

By correcting non-compliant reports early – either when the user creates the report, or when the mid-level manager examines the report – finance can stay current on expenses, and sales reps can get their reimbursement sooner.  

Download our Free e-book here

The very core of the expense report process is collecting receipts to keep track of - and to properly document - expenses.  Sales reps have to keep tabs on a dizzying array of expenses incurred in the course of their selling activities.

These expenses occur with varying frequency.  They each require their own method of payment. And each come with different rules for reimbursement.

Sale reps have to remember what they spent their money on, and where the expense is documented.  They have to make copies of credit card statements, stuff receipts into their wallet, print emailed travel itineraries, and keep notes on mileage and other non-cash expenditures.

It’s a headache!

Certify Expense Management is the cure.  At the heart of this service is the Certify Wallet - an online “wallet” where receipts of all kinds can be stored so that their physical version no longer needs to be kept.

Travel itineraries and their associated charges can get emailed directly to your Certify Wallet.  Just tipped the bellboy? Go ahead and text a message with the expense and the amount to your Certify Wallet. Accumulating receipts in your real wallet?  Go ahead and use your down-time to move them to your Certify Wallet, even when you’re not online (as is the case when you’re flying with no online access).

Here’s the really cool part. You can capture your receipts in all kinds of ways.  The easiest is to simply take a picture of it with the camera in your smart phone.  You can also fax, scan, email, text, or associate a charge from your online credit card statement, directly to your certify wallet.

Not sure what to put down for mileage? Just enter your start

and stop locations and let the software do all the calculations.  

Reps complete their expense reports using their own dashboard (whether off-line or on-line). The steps are easy as 1-2-3 and in fact, that’s how they’re numbered.  It’s simple to enter an expense and associate the appropriate receipt from your certify wallet.

Sales reps: you can subscribe to Certify Wallet even if your

company doesn’t yet use Certify Expense Management.You’ll

Be relieved to rid yourself of the hassles of receipts.  

If your travel involved multiple currencies, the Certify Expense Management system takes care of the conversion automatically.

There’s no need to make copies, staple receipts, or check for duplicates against prior reports. There’s no need to remember the myriad of rules either.  The system will automatically flag any expenses which are outside of the guidelines so that you can correct them before you submit the report.

If an expense report makes its way through to finance with a line item that isn’t compliant, they can approve the items that are compliant, sending only the non-compliant item back for correction.  This expedites the entire process and keeps it from becoming a maddening cycle.

And finally, because of the compatibility with the ACH system, reimbursements can be made electronically through direct deposit eliminating the time and hassle of cutting checks.

How does Certify Expense Management work?

It’s an on-demand, on-line solution that doesn’t require maintenance of complicated software or set-up. Users can access their dashboards off-line when needed, as all information will automatically synch up with the on-line system.

The configuration wizard makes simple work of set-up so you

can begin using it right away.  

You can even start with Certify Wallet or your own personal version of Certify Expense Management,. Certify makes it easy to send your expense reports to any e-mail address and have them approved by non-system users free of charge.  This means sales reps who want to make their expense reporting a whole lot easier and faster, don’t have to wait for their company to get on board.  Show your company how easy it is when you start submitting your reports this way.

Here’s how to get started.

1. Watch the demo
2. Sign up for a free trial
3. Use the Integration Wizard to set up your account
4. Access the free online training (if needed)

If you’re looking for a way to save valuable selling time and automate your expense reporting process, here’s a checklist of features you should look for and how Certify stacks up.

• Can you route expense reports through the approval process electronically and automatically? YES
• Do you have to buy or install software? YES
• Can you easily set up expense categories, reimbursement policy, General ledger dimensions? YES
• Is the interface easy to use? YES
• Can you capture expenses and save receipts through multiple means such as smart phones, fax, email, electronic statements, and scanning? YES
• Is it easy to associate receipts with the online expense report? YES
• Are users flagged automatically when an expense is out of line with policies? YES
• Does it have line-item expense approval? YES
• Does it easily integrate with accounts payable and General Ledger systems? YES
• Can it support multiple currencies easily? YES
• Does it support pre-paid expense management? YES
• Can you set up an approval workflow specific to your needs? YES
• Does it integrate with well-known travel portals? YES

I highly recommend you give it a try by signing up for their free trial.  It’s easy to start, easy to set up, and easy to use.

Take advantage of Certify’s free trial here.

See their pricing for; Certify Corporate, Certify Wallet

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